Bid Preparation

HealthcareBids will work with your teams to lay the foundations for a high quality bid that not only meets the specification, but which also makes it clear why your organisation is best suited to win the contract. Even if you have your own bid writing professionals, we can help you with your bid preparation process. Depending on your specific requirements, we can support you through the following activities:

Drawing on our extensive experience within the NHS and private sector, we will develop an incisive assessment of:

• Your potential competitors and their relative strengths and weaknesses.
• Innovative approaches and best practice that could deliver a competitive advantage.
• Partners who can complement your service offering.

Using a consultative approach, we can work with you and your team to develop a compelling vision and a robust model for your target services. Every project is unique, but this process will typically include:

• Developing an inspirational vision for the services.
• One-to-one discussions and / or group workshops with your team to develop the end-to end patient journey, referral management processes, leadership and management, staffing structure and skill mix, staff locations; integration within the health economy, premises solution, IM&T solution, etc.
• Analysing information and intelligence on existing services, where this is available, and identifying opportunities for improvement.
• Collating information and evidence demonstrating how your organisation would deliver the services.
• Gathering evidence illustrating how your organisation meets all the requirements of the bid or tender.
• Identifying clear win themes based on your strengths.
• Developing the foundations for responses to questions likely to be included in the tender.
• Identifying and engaging with any partners needed to deliver the project.

• Draw on best practice and emerging technologies to develop innovative service delivery models and tools to help give you competitive advantage.

To help ensure you develop an integrated, seamless service delivery model that meets every aspect of the tender, we can:

• Map and analyse potential partners, for example in mental health, the third sector and academic institutions.
• Support relationship development and help develop formal working arrangements.

We will propose mechanisms for working in partnership with your core bid team, for example, team leads, workstream members and partners. This will include:

• Holding a kick-off meeting with the wider team once a procurement is live.
• Identifying lead subject matter experts (SMEs) for each ITT question.
• Allocating bid writing roles between HealthcareBids, partners and internal team members.
• The approach for supporting bid writing, for example, where partners / internal SMEs are to draft responses, HealthcareBids can create response templates once the actual tender documents and ITT questionnaire have been released.
• Developing a bid project plan.

• HealthcareBids can deliver workshops for project team members of each workstream to ensure they are effectively prepared for their roles in the development of the bid.
• We can also provide bid writing training for any SMEs who will draft bid responses.