Bid Writing

Your operational and clinical staff have the detailed service knowledge and insights required to create a strong tender. However, they may lack the time and expertise to develop the outstanding bid document that is essential to win contracts, particularly within the tight deadlines typical of NHS and Local Authority tenders.

HealthcareBids has an impressive track record of success in writing winning NHS tenders. We will help you assemble the required information and craft it into a well-written document that answers every question comprehensively, addresses the service specification and makes it easy for clients to understand the benefits you can bring to the contract.

Once a tender has launched, we can make an immediate start to help you create a compelling response within the submission deadline. And with an outstanding win rate and more than two-thirds repeat customers, you can rest assured that your NHS tender response is in the best possible hands.

If you have a bid team, our bid writer(s) will work as temporary members of that team. This includes attending and contributing to any bid team workshops and meetings. They can be based at your offices or they can work remotely. If you don’t have a bid team, Healthcare Bids can write the whole tender. Either way, HealthcareBids can assist in any or all of the following bid writing activities described below.

When the Invitation to Tender (ITT) documents are published, we will review and modify the pre-bid actions to ensure the outline project plan accurately reflects the process and timescales. We will also organise a ‘kick-off’ meeting with key internal and external stakeholders to ensure everyone is fully briefed and prepared to make a prompt and effective start.

Our team will use material developed for each workstream during the bid preparation phase, where this has taken place, or they will hold detailed discussions with the subject matter experts (SMEs) to understand your organisation’s approach to each question. We will then draft responses for the questions allocated to our team, using evidence to provide meaningful examples to support each response.

We can write the response to any question and can also help to develop diagrams and tables such as organisation charts and mobilisation Gantt charts to support workforce and mobilisation tender responses.

We will also coordinate responses being developed by partners or SMEs to ensure they are delivered on time and in line with the agreed strategy and service delivery model. Our Directors will undertake a ‘critical friend’ review and provide feedback and guidance on any elements omitted.

A first series of draft responses will then be submitted to the client review team. Following review, we will create a second and final draft for approval.

Once we know the format of the tender presentation, we will work with your presenting team to make sure they are fully prepared. As a result, your team will know precisely how best to highlight the strengths of your bid and how to handle the most probing questions. Even if HealthcareBids did not write your bid, we can still help you to prepare and deliver a professional presentation.